Executive Assistant

Mediaocean provides end-to-end software and AI for advertising, making content more accessible around the world. Our vision is a perpetually thriving media industry where marketing drives sustainable growth for the global economy. With over $200 billion in annualized ad spend running through its platforms, the company supports 100,000 users across the globe. Mediaocean owns and operates Prisma, the industry’s trusted system of record for media management and finance; Innovid, the leading independent ad tech platform for creative, delivery, measurement, and optimization; and Protected by Mediaocean, an integrated solution for ad verification and brand safety. Visit www.mediaocean.com for more information.

We are looking for an exceptional Senior Executive Assistant to be the right hand to Mediaocean’s Chief Strategy Officer (CSO) and Innovid’s Chief Product Officer (CPO). As a trusted, strategic partner, you will play a critical role in enabling these Executives to focus on strategic priorities by providing seamless administrative support, proactively managing schedules, communications, and leading special projects. This highly visible role requires a sharp, proactive, and adaptable individual who thrives in a fast-paced environment and takes pride in flawless execution.

Our ideal candidate is resourceful, takes ownership, maintains composure under pressure, and brings a high degree of professionalism and discretion to every interaction. You are equally comfortable managing complex logistics, building relationships across all levels, and stepping in to support broader company initiatives when needed.

What you will do:

• Serve as a strategic partner, proactive problem-solver, and trusted gatekeeper for the CSO and CPO, ensuring their time and priorities are aligned with business objectives.
• Manage complex scheduling, including professional and personal calendars, internal meetings across various Mediaocean business units, external meetings, and domestic and international travel.
• Anticipate needs and take ownership of planning, executing, and delegating activities to maximize the CSO and CPO’s bandwidth, especially when they are at office locations across the globe and particularly in New York City.
• Act as a liaison between the CSO and CPOand internal/external stakeholders, fostering smooth communication and follow-up.
• Prepare materials, presentations, agendas, and briefing documents for meetings; ensure the CSO and CPO are set up for success.
• Help organize and manage executive offsites, internal events, team lunches, and client-facing engagements.
• Provide support for company-wide initiatives including DE&I, ESG, Philanthropy, and other cultural efforts.
• Collaborate with other Executive Assistants and departments to ensure unified support across the leadership team.
• Maintain a high level of professionalism, confidentiality, and sound judgment at all times.
• Track and reconcile expense reports, invoices, and signed documents, following internal processes.
• Perform additional administrative or project-based duties as needed to support the CSO, CPO, and senior leadership.
  
  

Who you are:

• 7+ years of experience as an Executive Assistant, preferably supporting C-level executives in a dynamic, fast-paced environment.
• Strong relationship-building skills with a proactive, can-do attitude and natural problem-solving abilities.
• Exceptional organizational skills and attention to detail with the ability to manage multiple competing priorities.
• Advanced proficiency in G-Suite, Microsoft Office (particularly PowerPoint and Excel), and comfort with learning new tools.
• Strong written and verbal communication skills with the ability to interact professionally with all levels, including the board of directors.
• Ability to exercise discretion, maintain confidentiality, and display sound critical thinking and judgment.
• Self-motivated with the ability to work independently while also collaborating effectively within a team.
• This is a hybrid position with in-person expectations 2 days per week (NYC office)

Why Mediaocean?

• Work-Life Balance: Open Paid Time Off (PTO), Flexible schedule, Company holidays, 12 weeks of paid parental leave (after 6 months of employment)
• Total Rewards: Competitive salary, Full benefits package starting on your first day, Referral bonuses, Recognition awards, 401(k) with company match, Company HSA contribution up to $2,400
• Comprehensive Benefits: Medical/Dental/Vision/Pharmacy, Health Savings Account (HSA)/Flexible Spending Account (FSA), Mental health support, Life & Disability insurance, Family planning & fertility benefits, Pet insurance, Legal & ID theft protection, Retirement planning, Medicare assistance, Employee Assistance Program (EAP), Professional training/Tuition reimbursement
• Wellness Focus: Eligible employees get up to 100% company paid annual subscriptions to Peloton, Maven Clinic, BetterUp Care, Walkingspree, Bikeshare (Divvy in Chicago/Citibike in New York), Wellness Seminars (physical, mental, financial, social) as well as opportunities to compete in companywide health challenges with prizes
• Award-Winning Company Culture: Professional development with a dedicated Talent Development team, Employee Resource Groups (ERGs), Philanthropy & awareness programs, Mentorship programs, In-office and virtual events & celebrations, Various volunteer & donation opportunities, Innovative and collaborative work environment
• For hybrid employees in NYC and Chicago: Enjoy fresh bagels and company-paid lunches in-office twice a week

Our expected budget for this role is $120,000 - $150,000 plus bonus. 

We would hate to miss out on your application because you do not meet every requirement – transferrable skills and education will also be considered, so please do not hesitate to apply! 

Mediaocean recognizes our true strength and value shine when all our team members feel there is space in the conversation for their voices, thoughts, ideas, perspectives, and concerns. Mediaocean is committed to being an equal opportunity employer, and we consider all applicants regardless of their age, race, color, gender, sexual orientation, ethnicity, religion, national origin, disability, or veteran status.